Do you struggle with a cluttered workspace?
Are you surrounded by piles, half-done projects, and boxes of unknown contents?
How did you end up with so much stuff?
There are many different reasons for disorder and chaos.
Identifying your mental block may be an essential step to getting your office organized. When your office functions well you’ll get more work accomplished.
Here Are 7 Characteristics That Often Lead To Disorganization
#1: The Perfectionist
This surprises some. They think someone who wants everything perfect should have a neat and tidy office, not a cluttered one.
Wanting things to be the best is an admirable pursuit.
Often perfectionism is a self-defeating thought pattern driving you to try to achieve unrealistic standards.
Is your goal to have an office that looks like it belongs in a magazine or one that functions well?
Perfectionism becomes an obstacle when it stops you from starting the organizing process because you don’t know how to do it flawlessly.
If you suffer from perfectionism. Here are some helpful strategies. They can help you get things done.
- Set realistic goals
- Break projects into small, manageable tasks
- Plan and prepare before you start
Good enough should be your standard. Don’t waste extra time reaching for perfection. As Scott Allen says, "done is better than perfect.”
#2 The Collector
Many people have interests or hobbies and want to assemble related items.
The first rule should be to keep the pieces unique. Avoid duplicates. Each specimen should be special.
A hint you've crossed the line from a collection to clutter is when it's difficult to distinguish a treasure from commonplace.
Your objective should be to go for quality over quantity.
Plan how you will display your collection. You’ll appreciate it more if you can see and admire each piece.
Surrounding yourself with things you like can make you happy. Don’t let your collection overshadow your need to get work accomplished or reflect on your professionalism.
Do you tend to have an emotional attachment to everything?
Do you keep every greeting card you receive? There are too many photos tacked to your computer. You save every piece of paper that your child makes a mark on.
The problem arises when you keep so much that the items with true meaning are lost in the accumulation.
Much like the collector, it's hard to differentiate items with a true emotional attachment from more of the same.
Those who have a mushy feeling about the Christmas card from your bank need to set some new standards for what you keep.
Try asking yourself, “would my family be able to explain why I kept this?”
#4: Be Prepared
Yeah, that’s the Boy Scouts motto so how can it be bad?
Actually, preparation can help but only to a point.
It becomes an obstacle when you feel a need to be prepared for every situation, all the time. Where are you going to squirrel away all that stuff?
Keep the supplies and tools you need to accomplish the work you do regularly. Only have on hand as much as you can store neatly.
When special situations arrive it’s fine to buy what you require. Or is it possible to rent or borrow something?
Get in the habit of purging supplies you haven’t used recently.
The mere process of deciding what to do is what holds you back.
You need to make hundreds if not thousands of decisions every day.
Don't become paralyzed when you have to decide what to do next.
It's tied closely to perfectionism. When afraid you’ll make the wrong decision, it keeps you from choosing what to keep or do.
Realize that sometimes you'll make a wrong decision. That's okay.
Successful business people are those who learn from the mistakes they make. Not those who can decide.
Playing it safe or living with indecision leads to stagnation.
#6: Over Scheduler
We all feel like there aren't enough hours in the day occasionally.
If you don't plan your time and have systems in place, it quickly becomes a daily stress-inducing nightmare.
It’s important to realize how long a task takes and plan that into your itinerary.
Schedule buffer time between appointments and tasks. That gives you wiggle room when things go longer than expected.
Set priorities and start each day with your most important work.
Begin or end each day with time to get things organized. Regularly spend a few minutes putting items away so they don't get out of control.
In the long run, it saves time. Things stored where they belong easier to find.
You spent good money on something so you can't let it go even if you don't use it or it no longer works.
That disregards the cost of keeping too much stuff.
Most of us hate to waste money. Acknowledge when you’ve purchased something you don’t need and cut your losses.
Purge your office of items that aren’t helpful or are out of date or broken. You don’t get money back when you keep them.
If this is a strong area of concern for you, try to make more conscious purchases going forward. Avoid mistakes before they take up prime office space.
You Don’t Have To Live With Clutter
Do you recognize yourself in one or more traits? It’s time to take action and get your office organized.
Even if you see yourself in more than one category it doesn’t mean you're doomed.
It's only an issue when it's a repeated problem and becomes your justification for keeping more than can comfortably fit in your space.
If you want to make a change, I have a challenge for you.
Pick one of these areas that are causing you to have a disorganized office. Commit to working on change for one month.
Comment on this post with your pledge. Then track your progress. It could lead to the transformation you’ve been waiting for.