Recently, I was working with a client and needed to call one of his contacts. Thinking logically I checked his computer address book for the number but there was no listing. Fifteen minutes later after searching several emails we found the number.
A couple days later I got a call from someone I hadn’t heard from in years asking for a mutual acquaintance’s phone number. The very next day he called again asking for the same number because he hadn’t added it to his contact list after the first request. I admit I rolled my eyes before giving him the number for a second time.
I run into this problem frequently but the repeated occurrence within a couple of days made me realize how much time is wasted, not to mentioned the frustration caused when you can’t find a phone number or address.
I don’t expect everyone to achieve my level of organization but I would encourage you to follow my lead with your address book.
It doesn’t matter if it’s electronic or paper, as long as you have one and maintain it. When it’s electronic it’s imperative to sync and learn how to recover the information before you need to do so.
Each time you get a new contact add it to your address book immediately. That means before you call or send them anything, I’m serious, before! Afterwards you’re focusing on something else.
It can be tempting to tear the return address label from an envelope, saying you’ll add the contact later. Do you know how many scraps of paper I’ve seen with a phone number or address?
When someone calls your cellphone, add them to your contacts as soon as the call is complete. And remember to sync.
Collecting business cards is a common way to gather contact information. Manually typing the information is time consuming. A better option, use an app to scan the card and automatically add the details to your contact list. Personally I use Evernote but there are many to chose from.
The bottom line is that you will save valuable time if you keep your contact list up to date.
On a scale of 1 to 10 how would you rank you address book?